Candidate Consent & Data Processing
How we process your data as a candidate on the Cjobfit platform
Last Updated: February 2026
This Candidate Consent document explains how Cjobfit, operated by COCO AI LLC, processes your personal data as a job candidate. By creating an account or applying for jobs on our platform, you consent to the data processing activities described below.
Your Rights Matter
You have the right to withdraw consent at any time, access your data, request corrections, or request deletion. Contact us at privacy@cjobfit.com to exercise your rights.
1. Who We Are
Cjobfit is an AI-powered hiring and assessment platform operated by:
2. Data We Collect About You
2.1 Account Information
- Full name and email address
- Password (stored securely, encrypted)
- Profile photo (optional)
- Account creation date and login history
2.2 Professional Information
- Work experience and employment history
- Education and qualifications
- Skills and competencies
- Professional certifications
- Portfolio links and professional profiles
- Expected salary and job preferences
- Location and work authorization status
2.3 Assessment Data
- Responses to skill assessments and MCQ tests
- Video interview recordings and transcripts
- AI-generated analysis of your responses
- Assessment scores and performance metrics
- Time taken to complete assessments
2.4 Application Data
- Jobs you have applied for
- Application status and history
- Cover letters and supporting documents
- Communication with employers through the platform
- Interview scheduling and attendance records
2.5 Technical Data
- IP address and device information
- Browser type and operating system
- Platform usage logs and activity
- Timezone (detected from browser/OS settings)
- Session data for security purposes
3. How We Use Your Data
3.1 Core Platform Services
We use your data to:
- Create and manage your candidate account
- Match you with relevant job opportunities
- Process your job applications
- Facilitate communication with employers
- Schedule and conduct interviews
- Provide assessment tools and track your performance
3.2 AI-Powered Analysis
Our AI systems process your data to:
- Analyze your skills and experience against job requirements
- Generate personalized interview questions
- Evaluate your assessment responses and provide scores
- Transcribe and analyze video interview responses
- Provide employers with AI-generated candidate insights
Important: AI-generated scores and assessments are advisory tools for employers. Final hiring decisions are always made by human employers, not automated systems.
3.3 Platform Improvement
- Improve platform features and user experience
- Enhance AI model accuracy using anonymized, aggregated data
- Conduct security monitoring and fraud prevention
- Comply with legal and regulatory requirements
4. Who Can See Your Data
4.1 Employers
When you apply for a job, the employer can access:
- Your profile information and resume
- Your assessment scores and AI-generated analysis
- Your interview recordings and transcripts (if you complete an AI interview)
- Your application materials and cover letter
- Communication history within the platform
Note: Employers may share your application data with their hiring team members through Cjobfit's team collaboration features. All team members are bound by ourTeam Collaboration Policy.
4.2 Service Providers
We share data with trusted service providers for:
- Cloud hosting and infrastructure (Amazon Web Services)
- Email delivery services
- AI processing (internal microservices)
- Security and fraud prevention
All providers are bound by strict data protection agreements.
4.3 Legal Requirements
We may disclose your data when required by:
- UAE law or court orders
- Government authorities
- To enforce our Terms of Service
- To protect user safety or prevent fraud
4.4 What We Do NOT Do
- We do NOT sell your personal data to third parties
- We do NOT share your data with advertisers
- We do NOT use your data for targeted advertising
- We do NOT share your data with employers you have not applied to
5. AI Processing & Automated Decisions
Cjobfit uses AI to assist employers in evaluating candidates. Here is what you need to know:
What AI Does
- Analyzes your skills and experience
- Evaluates your assessment responses
- Generates scores and recommendations for employers
- Transcribes and analyzes interview responses
What AI Does NOT Do
- Make final hiring decisions
- Automatically reject or accept your application
- Replace human review of your candidacy
Your Rights Regarding AI
- Request human review of any AI assessment
- Contest AI-generated scores or recommendations
- Request an explanation of how AI scores are calculated
- Opt out of AI-based assessments where feasible
6. Data Retention
We retain your data for the following periods:
| Data Type | Retention Period |
|---|---|
| Account information | Duration of account + 3 years |
| Application data | Duration of account |
| Assessment recordings | Until employer deletes or account closed |
| Technical/security logs | 90 days |
| Legal compliance records | As required by law |
7. Your Rights
Under applicable data protection laws (GDPR, UAE PDPL, and others), you have the following rights:
📋 Right to Access
Request a copy of all personal data we hold about you
✏️ Right to Rectification
Correct inaccurate or incomplete personal data
🗑️ Right to Erasure
Request deletion of your personal data ("right to be forgotten")
📦 Right to Portability
Receive your data in a structured, machine-readable format
🚫 Right to Object
Object to processing of your data for certain purposes
⏸️ Right to Restriction
Request restriction of processing in certain circumstances
🤖 Right re: Automated Decisions
Request human review of AI-based assessments
↩️ Right to Withdraw Consent
Withdraw consent at any time without affecting prior processing
To exercise any of these rights, contact us at privacy@cjobfit.com. We will respond within 30 days.
8. Data Security
We protect your data using industry-standard security measures:
- Encryption in transit (TLS/HTTPS) and at rest
- Secure authentication and access controls
- Regular security audits and vulnerability testing
- Firewalls and intrusion detection systems
- Strict internal access policies
- Data breach notification procedures
9. International Data Transfers
Your data may be processed in countries outside your region, including the UAE and countries where our service providers operate. We ensure:
- Adequate data protection safeguards are in place
- Standard contractual clauses are used where required
- Compliance with GDPR, UAE PDPL, and other applicable regulations
10. Consent for Minors
Age Requirement: Cjobfit is not intended for individuals under 16 years of age. By creating an account, you confirm that you are at least 16 years old. If you are between 16 and 18, you may need parental or guardian consent depending on your jurisdiction.
11. Changes to This Document
We may update this Candidate Consent document to reflect changes in our practices or legal requirements. We will notify you of material changes by:
- Email notification to your registered address
- In-app notification upon next login
- Updating the "Last Updated" date on this page
Continued use of the platform after changes constitutes acceptance of the updated terms.
12. Contact & Complaints
For privacy questions, data requests, or complaints:
If you are not satisfied with our response, you have the right to lodge a complaint with:
- UAE: UAE Data Protection Authority
- EU Residents: Your local Data Protection Authority
- Other Jurisdictions: Your local privacy regulatory authority
Related Policies
Your Consent
By creating an account or applying for jobs on Cjobfit, you confirm that you have read and understood this Candidate Consent document and agree to the processing of your personal data as described above. You can withdraw your consent at any time by contacting us at privacy@cjobfit.com.